Consignments help

Includes: Adding, editing, printing and email Consignment.

Terms: Commission rate (C. Rate) is the art centre commission rate, what the art centre takes on sale price. eg. $1500 Sale with 0.4 (40%) C.Rate will mean a commission of $600
Terms: Gallery Commission rate (G.C.R) is the commission rate that the gallery will take off the RRP. eg. $420 sale with a 0.3 (30%) G.C.R will give you a RRP of $600
Transaction Detail explaination: (when in consignment the below is only recorded for the later sale, none of this actually happens)
  • GST $ = Total GST on purchased works or non-catalogued items
  • Sale $ = Amount expected to be received for sale of item
  • C.Rate = Commission rate the Art Centre charges on catalogued works, 0.4 equals 40%
  • C.$ = Commission amount the Art Centre charges on catalogued works
  • C.GST = GST amount included in the C.$

Add new Consignments

  1. Go to: [Consignment]
  2. Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
  3. Change the default Commission if required (this can also be changed on a item by item basis)
  4. Change the default Commission if required (this can be changed on a item by item basis)
  5. Click [Add Consignment Detail] at the bottom left of the grid
  6. Type in catalogue number (minimum of three characters to search)
  7. Enter the RRP (recommended retail price)
  8. For stock items (anything owned by the art ctr), type the product name or select the category from the list available, and any add other details as required
  9. Click [Save]
  10. Click [Print] if needed.

Edit Consignment

NB: When editing a consignment and checking the returned box for each artwork you will also return the works
  1. Go to: [Search], select [Consignments]
  2. Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
  3. Click [Edit]
  4. Modify any of the sale details
    • If you need to delete an item, click 'X' at the end of the line
  5. Once edit has been completed, click [Save]

Print and email Consignments

  1. This can be done after any [Save] action, otherwise
  2. Go to: [Search], select [Consignments]
  3. Select a customer by scrolling through the list, or search (enter a minimum of 3 letters and then hit [Enter]) in the ‘Search’ window – then select the customer (or further refine the search)
  4. Select the required report
  5. Once loaded, hit [Print] or save in the required report

Consignment Returns

NB: There are 2 ways to return artworks, the below section explains the first and also edit a consignment and check the returned box for each artwork
  1. Go to: [Consignment], select [Returns]
  2. Click [Add Catalog Number] which is at the bottom left
  3. Enter a minimum of 3 characters of the catalog number and select the correct found one
  4. Add notes if need to, these will be added to the Artwork Notes as 'CR: notes'
  5. Keep repeating steps 2-4 for works you all the works you wish to return
  6. Once all works are entered click [Save]

Add to Artist Exhibitions

NB: If there are no artists to be selected, make sure the consignment has been saved and there are artworks in the consignment details
NB: Updating exhibition details using this tool multiple times will overwrite any manual changes made on the respective exhibitions
  1. Go to: [Artist Exhibitions]
  2. Enter/Update the exhibition description and details and select a date
  3. Select the type of exhibition for each of the artists respectively
  4. Tick the box beside the artist to add/update the exhibition to their Artist History
  5. Un-tick the box beside the artist to remove the exhibition from their Artist History
  6. Click [Save] to Add/Update the exhibition

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